Four Simple Tasks to get familiar with SelfPlanner

This documents presents how four simple tasks can be accomplished with and without SelfPlanner, whereas “without” refers to using only Google Calendar functionality. All tasks are related to a hypothetical university Department and take place during the spring semester of 2009. The tasks do not involve reasoning over locations.

·         TASK 1: At Wednesday, February 4th, 2009, 10am to 1pm, there is a “Board meeting” at your Department. Schedule this event.

 

With SelfPlanner

Without SelfPlanner (only Google Calendar)

Press the "Quick Ins” button to open the “Quick Insert” dialog box.

Move to the first week of February.

Enter the “Task Name”, e.g. “Board meeting”.

Drag a new event on Tuesday morning, from 10 am to 1 pm.

Specify Date, i.e. February 4th, 2009.

Enter the name of the event, e.g. “Board meeting”.

Specify “Start Time”, i.e. 10:00.

Return to current week

Specify “Duration”, i.e. 180 mins.

 

Press “OK” and “Solve”.

 

 

·         TASK 2: The spring semester of 2009 starts with the first week of February and ends with the last week of May. You teach an AI Class each Tuesday, 2 pm to 5 pm, excluding holidays (e.g. the last two weeks of April for orthodox Easter). Schedule the relative events.

 

With SelfPlanner

Without SelfPlanner (only Google Calendar)

Press the "Quick Ins” button to open the “Quick Insert” dialog box.

Go to the first week of February 2009.

Enter the “Task Name”, e.g. “AI Class”.

Drag a new event starting at Tuesday 3rd, 14:00, with 3 hours duration.

Specify the date of the first instance, e.g. February 3rd, 2009.

Enter the “Task Name”, e.g. “AI Class”.

Specify time of the first instance, 14:00.

Select “Edit event details”.

Specify duration of the first instance, i.e. 180 mins.

Select “Repeats Weekly”.

Go to the “Periodic” tab.

Select the option button “Until” and from the new date control select the last week of May.

Check the “Periodic” check box.

Press “Save”.

Specify as “Deadline” the last day of May.

Move to the first Easter week in the calendar.

Select the “Weekly” option button.

Delete this instance of the event.

Exclude the two weeks of the Easter (e.g. the two last weeks of April for orthodox Christians) from the list at the right.

Go to the second Easter week in Calendar.

Press “OK” and “Solve”.

Delete this instance of the event.

 

Return to the current week.

 

·         TASK 3: At your university you usually have a 30 mins lunch break each weekday. The restaurant is open between 12:30 and 14:30 and you prefer to have the lunch as late as possible, i.e. at 14:00 (however, if it is not possible to have lunch at 14:00, you would select to have lunch at 13:30 or earlier). Schedule all your lunch breaks for the 2009 spring semester (excluding holidays), trying to avoid overlapping with other commitments (e.g. your AI classes).

 

With SelfPlanner

Without SelfPlanner (only Google Calendar)

Press the "New Task” button to open the “New Task” dialog box.

Go to the first week of February, 2009.

Enter the “Task Name”, e.g. “Lunch”.

Drag a new event on Monday 2nd, at 14:00, with duration 30 mins.

Enter the “Duration” of the task, i.e. 30mins.

Enter the “Task Name”, e.g. “Lunch”.

Go to “Day Templates” (tab “Domain”)

Click on “Edit event details”.

Press the “New Template” button.

Select “Repeats: Every weekday (Mon-Fri)”

Drag to make “red” the lunch hours

Select the option button “Until” and specify deadline in the nearby date control (end of May)

Save the new template with the name “Lunch hours”

Press “Save”.

Specify “Release date” February 2nd, 2009.

Go to Tuesday, Feb 3rd.

Specify “Deadline” May 29th, 2009.

Move lunch event 30 mins earlier.

Apply the new template by checking the “Complement” check box and clicking the “Add hours” and “Remove hours” buttons.

Go to Tuesday, Feb 10th.

Go to the tab “Preferences”.

Move lunch event 30 mins earlier.

Select “As later as possible”.

Go to Tuesday, Feb 17th.

Go to the “Periodic” tab.

Move lunch event 30 mins earlier.

Check the “Periodic” check box.

Go to Tuesday, Feb 24th.

Specify as “Daily” option button.

Move lunch event 30 mins earlier.

Exclude all weekends and holidays (two weeks for Easter & 1st of May) [Multiple actions]

Go to Tuesday, March 1st.

Press “OK” and “Solve”.

Move lunch event 30 mins earlier.

 

Go to Tuesday, March 8th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, March 15th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, March 22nd .

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, March 29th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, April 5th.

 

Move lunch event 30 mins earlier.

 

Go to next week.

 

Delete all lunch events [Multiple actions].

 

Go to next week.

 

Delete all lunch events [Multiple actions].

 

Go to Tuesday, April 28th.

 

Move lunch event 30 mins earlier.

 

Delete lunch event on May 1st.

 

Go to Tuesday, May 5th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, May 12th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, May 19th.

 

Move lunch event 30 mins earlier.

 

Go to Tuesday, May 26th.

 

Move lunch event 30 mins earlier.

 

Return to current week.

           

·         TASK 4: You want to write a paper within the first two weeks of 2009 spring semester. You estimate that you need a total of 30 hours work for this task. You neither want to work less than 2 hours or more than 4 hours continuously; your breaks should be at least 2 hours each. Your work has to be accomplished during your office hours.

 

With SelfPlanner

Without SelfPlanner (only Google Calendar)

Press the "New Task” button to open the “New Task” dialog box.

Go to the first week of February 2009.

Enter the “Task Name”, e.g. “Writing Paper”.

Drag a 4 hours part of the event on Monday morning.

Enter the “Duration” of the task, i.e. 1800 mins (30 hours).

Enter Task Name “Writing Paper” and Enter.

Check the check box “interruptible”.

Drag a 4 hours part of the event on Monday evening.

Specify “Minimum part duration” as 120 mins (2 hours).

Enter Task Name “Writing Paper” and Enter.

Specify “Maximum part duration” as 240 mins (4 hours).

Drag a 4 hours part of the event on Tuesday morning

Specify “Minimum part distance” as 120 mins (2 hours).

Enter Task Name “Writing Paper” and Enter.

Go to Week templates.

Drag a 4 hours part of the event on Wednesday evening

Specify “Release date” as February 2nd, 2009.

Enter Task Name “Writing Paper” and Enter.

Specify “Deadline” as February 13th, 2009.

Drag a 4 hours part of the event on Thursday morning

Select pre-existing template “Office Working hours”.

Enter Task Name “Writing Paper” and Enter.

Modify template if needed by dragging on the template definition area.

Drag a 4 hours part of the event on Thursday evening

Save template (if modified) with a new name.

Enter Task Name “Writing Paper” and Enter.

Apply the template by pressing the buttons “Add hours” and “Remove hours”.

Drag a 4 hours part of the event on Friday morning

Go to preferences.

Enter Task Name “Writing Paper” and Enter.

Specify “As earlier as possible”.

Drag a 2 hours part of the event on Friday evening

Press “OK” and “Solve”.

Enter Task Name “Writing Paper” and Enter.

 

Return to current week.